Privacy Policy
The 1856 Monmouth Academy Foundation, Inc.
Effective Date: October 14, 2026
The 1856 Monmouth Academy Foundation, Inc. (“the Foundation,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when visiting our website, contacting us, making a donation, or sharing Academy stories, memories, and photographs.
This Privacy Policy explains what information we may collect, how we use it, when it may be shared, and the choices available to you.
1. Information We Collect
We may collect information that you voluntarily provide through our website, including:
- Contact information: Your name, email address, mailing address, and other contact details you choose to provide.
- Donation information: The information necessary to process and acknowledge donations, issue receipts, and maintain appropriate financial records.
- Academy stories and photographs: Stories, memories, photographs, graduation years, and other information you submit about your connection to Monmouth Academy.
- Communications: Information you include when contacting the Foundation with questions, requests, or comments.
Our website and its service providers may also collect certain technical information, such as your IP address, browser type, device information, and website usage data, through cookies or similar technologies, depending on the website’s configuration and the services you use.
Please do not submit sensitive personal information or information about another person unless it is necessary and you have appropriate permission to share it.
2. How We Use Information
The Foundation may use the information we collect to:
- Respond to inquiries and communicate with visitors.
- Receive, process, acknowledge, and document donations.
- Provide donation receipts and maintain financial and tax records.
- Share information about Foundation activities, events, restoration efforts, and fundraising.
- Review and preserve Academy stories, memories, and historical materials.
- Improve our website, services, and community outreach.
- Maintain website security, prevent misuse, and meet applicable legal obligations.
We do not sell personal information to third parties.
4. Academy Stories, Memories, and Photographs
The Foundation welcomes stories, memories, and photographs that help preserve the history of Monmouth Academy and its community.
Submitted materials may be reviewed for historical, educational, community, and fundraising purposes. We will seek appropriate permission before publicly publishing submitted materials when permission is required or has not already been provided through a clear submission authorization.
Please submit only materials you have the right to share. Avoid including private information about other people without their permission.
If you have questions about a submission or wish to request that we stop using material you provided, contact us at info@1856monmouthacademy.org. We will consider your request, subject to applicable legal obligations and any permissions or commitments that apply.rd-party payment processor. Stripe may collect and process payment and transaction information necessary to complete a donation. The Foundation does not receive or store full credit card numbers. Information provided in connection with a donation may be used to process the donation, provide a receipt, maintain appropriate financial records, and communicate with donors about their contributions.
5. Sharing Information with Service Providers
The Foundation may share information with trusted third-party service providers when necessary to operate the website or carry out Foundation activities. These may include:
- Website hosting and maintenance providers.
- Payment processors, including Stripe.
- Website form, email, and communication services.
- Other service providers that help us maintain records, provide services, or support our operations.
These providers may process information as needed to perform their services, subject to their applicable terms and privacy practices.
We may also disclose information when required by law, to respond to lawful requests, to protect the rights and security of the Foundation or others, or to address fraud, security, or misuse concerns.
We do not otherwise sell personal information.
6. Cookies and Website Technologies
Our website may use cookies and similar technologies to support website functionality, security, performance, and visitor experience. WordPress and other services or plugins used on the website may process certain technical information.
The specific cookies and technologies in use may depend on the website’s configuration and the features you access. You may be able to manage cookies through your browser settings. Disabling certain cookies may affect some website features.
This policy does not represent that the website uses no tracking technologies or that all cookies can be disabled without affecting functionality.
7. Links to Other Websites
Our website may contain links to websites operated by other organizations, businesses, or service providers. The Foundation is not responsible for the privacy practices, security, or content of external websites.
We encourage visitors to review the privacy policies of those websites before providing personal information.
8. Communications
If you provide your contact information, we may use it to respond to your inquiry, acknowledge a donation, or provide information about the Foundation, its activities, events, restoration efforts, and fundraising.
You may request that we stop sending you nonessential communications by contacting info@1856monmouthacademy.org. We may continue to send communications necessary to complete a transaction, provide a requested receipt, maintain required records, or meet legal obligations.
9. Retention of Information
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, including responding to inquiries, administering donations, preserving authorized historical materials, and maintaining appropriate records.
Some information may need to be retained for legal, financial, tax, accounting, or other recordkeeping requirements. When information is no longer needed, we will take reasonable steps to dispose of it or otherwise handle it appropriately.
10. Protection of Information
The Foundation takes reasonable measures to protect personal information from unauthorized access, use, disclosure, or alteration.
However, no method of transmitting information over the Internet or storing information electronically can be guaranteed to be completely secure. We cannot guarantee absolute security.
11. Children’s Privacy
Our website is not intended to knowingly collect personal information directly from children under the age of 13 without any legally required consent.
If we become aware that we have inadvertently received personal information from a child under 13 in circumstances where consent was required, we will take reasonable steps to address the information appropriately.
Please ensure you have appropriate permission before submitting photographs, stories, or personal information involving children.
12. Your Privacy Choices and Requests
You may contact the Foundation to:
- Ask what personal information we may have about you.
- Request correction of inaccurate information.
- Request that we stop using your information for certain communications.
- Ask questions about how your information is collected, used, or shared.
- Request that we consider removing or discontinuing use of material you submitted.
We will review and respond to requests as appropriate and as required by applicable law. Certain information may need to be retained to comply with legal, financial, tax, or recordkeeping requirements.
To make a request, contact us using the information in the Contact Us section below.
13. Changes to This Privacy Policy
The Foundation may update this Privacy Policy from time to time as our website practices, services, or legal requirements change.
When changes are made, the updated policy will be posted on this page with a revised effective date.
14. Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact:
The 1856 Monmouth Academy Foundation, Inc.
Monmouth, Maine
Email: info@1856monmouthacademy.org
The Foundation is committed to respecting the privacy of our donors, volunteers, supporters, and website visitors while maintaining transparency about how information is handled.